Job Description

Employment Status: Full-Time
Hours/Pay Period: 80



Job Summary:

    The primary responsibility of the Executive Assistant to the President is to provide support in all areas of a President business life. The Executive Assistant provides high level administrative support that involves preparing reports and memorandum, scheduling meetings, planning business trips, answering telephone calls and managing information requests by the President. Ensuring the President’s schedule runs smoothly is the top priority of an Executive Assistant. This involves preparing reports prior to meetings, scheduling appointments and managing the President’s calendar. The Executive Assistant handles a high level of confidential information which requires discretion and diplomacy.

    The Executive Assistant interacts with the Board of Directors, scheduling meetings, answering general queries from Board members, distributing and taking notes during meetings and sending materials for review before meetings. This position may also be required to work nights and weekends. 

    Essential Functions:

    1. The Executive Assistant supports multifaceted needs for the President: including calendars, general office responsibilities, minute taking, meeting packet preparation and event planning.
        2. Event Planning for Administration, Board, and Professional Staff activities
        1. Coordinates CEO schedule; distributes mail; takes initiative to identify issues and to solve problems.
        2. Primary Contact ("gatekeeper") for Administration includes but not limited to:
          • Receive and distribute messages, Screen phone calls, handling credentialing inquiries, Serve as initial contact for Administration and triage requests, and Coordinate Conference calls.
        3. Administrative meeting coordination (to include, but not limited to:
          • Assembly of Overseers, Board of Directors, Finance Committee, Joint Executive. Committee/Strategic Planning Committee:
          • Conference room setup includes audio/visual needs, coordinating dietary requests, minute taking and preparation, and preparing information/packets to be distributed prior to the meeting.
          • Ability to handle complex organizational arrangements, documentation, and requests from multiple committees and/or individuals.
        4. Maintains organization structure: Hospital organization charts.
        5. Maintains orderly departmental files, including up-to-date minutes notebooks.
        6. Coordinate outside meetings, including registration and travel arrangements.

        Essential Qualifications: Degree in business or health-related field preferred. Excellent interpersonal skills, including the ability to communicate professionally, both verbally and in writing. The ability to work independently and to exhibit a high degree of responsibility for confidential matters, highly organized, resourceful, motivated self-starter with excellent follow-through. Ability to adapt to sudden changes in priorities and procedures. Demonstrates the ability to work in a fast-paced, complex health care setting. Appreciate principles related to the release of information and handle confidential information in a professional manner. Work Experience Previous experience in health care management for 5-8 years, required. Computer literacy: Outlook, Word, Excel and PowerPoint



        About AVH:

        The major strength of Androscoggin Valley Hospital (AVH) is found in its wide network of specialists who provide care throughout Coos and portions of Carroll County, NH. With wide-ranging specialties including, but not limited to, Audiology, Urology, Ear, Nose, Throat/Allergy, OB/GYN, Orthopaedic Surgery and Sports Medicine, and General Surgery, a number of our providers travel to multiple North Country locations, providing a seamless and convenient patient experience. A 25-bed critical access hospital, AVH also offers state of the art Imaging technology: Mammography, CT Scan, Ultrasound, and MRI all received Gold Seal Accreditation by the American College of Radiology. AVH proudly offers a full complement of Physical Therapy services (Inpatient, Outpatient, and off-site) as well as Occupational Therapy (Inpatient and Outpatient.) The close relationship that AVH enjoys with Coos County Family Health Services yields multiple off-site Laboratory locations within their primary care clinics. Named a Top 100 Critical Access Hospital by iVantage numerous times, the providers, nurses, staff, and volunteers work tirelessly to personify the Hospital’s Mission to Deliver the Best Healthcare Experience to Every Patient, Every Day.



        About North Country Healthcare (NCH):

        North Country Healthcare is a non-profit affiliation of four medical facilities, Androscoggin Valley Hospital, North Country Home Health & Hospice Agency, Upper Connecticut Valley Hospital, and Weeks Medical Center, located in the White Mountains Region of New Hampshire. NCH includes numerous physicians and medical providers at multiple locations. This leading comprehensive healthcare network which employs hundreds of highly-trained individuals delivers integrated patient care through three community hospitals, specialty clinics, and home health and hospice services. NCH remains committed to the health and well-being of the communities we serve.

        North Country Healthcare is an equal-opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

        If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources department at the affiliate to which you are applying.


        Application Instructions

        Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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